OnTrackLogoGoogle Workspace allows you to protect access to your user account using MFA or 2-step verification. Any member of staff can use MFA, but it is particularly important for administrator accounts. This article describes how to do it, including using Google Authenticator.


2-step verification

Start by logging on to your Google account.

  1. Click your avatar (top-right) and choose Manage your Google Account.
  2. Click Security in the left pane.
  3. In the Signing in to Google section, click 2-Step Verification.
  4. Click the Get Started button.
  5. Enter your password (if requested).
  6. Click Continue.
  7. Click Send to send a text message to your phone.
  8. Enter the 6 digit code sent to your phone and click Next.
  9. Click Turn On to finish the process.

Your account is now protected with 2 step verification.

 

Google Authenticator App

Optionally you can also set up your account to use the Google Authenticator app, which allows you to authenticate even without a Sim card.

Start by installing the free TOTPAuthentication app for your mobile device (if you haven't already).

  1. Open the App Store on your iPhone.
  2. Search for TOTP Authenticator.
  3. Install the TOTP Authenticator app.

Now you are ready to set up your account to use the Google Authenticator app.

  1. Click your avatar (top-right) and choose Manage your Google Account.
  2. Click Security in the left pane.
  3. In the Signing in to Google section, click 2-Step Verification.
  4. In the Authenticator app section, click Set up.
  5. Choose your phone type (Android or iPhone) and click Next.
  6. Using the app on your phone, add your account by scanning the QR code that's displayed and click Next.
  7. Enter the 6 digit code that you see displayed in the app on your phone and click Verify.
  8. Click Done to finish.

Now you can log in with either a text message, or by using the Google Authenticator app, both options will work.